Report of the Secretary General

Minutes of the General Assembly :
10th International Congress of the International Association of Dentomaxillofacial
Radiology Seoul, Korea June 30, 1994

The Assembly was called to order by the Secretary General,
Professor R.P. Langlais.

Welcome
President You welcomed members to this important yet pleasant part of the Congress.
He indicated that the Secretary General, past and present Officers of the Association and
Regional Directors had worked hard at earlier Board meetings to resolve difficulties and
he hoped that the ensuing recommendations would be acceptable to the Assembly.
Professor You thanked the Board of Directors and assembled members for their support
and invite the Secretary General to chair the meeting.
Professor Langlais referred members to the previously circulated IADMFR Tri-Annu-
al
Report and indicated that the "Table of Contents " was intended to serve as the ap-
proximate agenda for the Assembly. As the individual reports of Officers had been
published in this document these would not be repeated verbally, but members of the
Board would be available to answer questions.

1. Report of the Secretary General
Referring to the detailed written account of his activities Prof.Langlais reported that:
(1) all unfinished business from the previous two congresses had been completed;
(2) all the topics in the Tri-Annual Report had been extensively discussed at Board
meetings;
(3) the Assembly would be informed of decisions and recommendations of the Board

which differed from those in the Tri-Annual Report; and
(4) a detailed analysis of IADMFR membership (1991-1994) had been presented in the

Tri-Annual Report, as well as the fluctuating membership over the period 1987-
1994.
The Secretary General's report was accepted without questions.

2. Report of the Treasurer/Finance Committee
on behalf of the Treasurer, Prof.Langlais reported on:
(1) the excellent financial position of the Association;
(2) the appointment in 1991 of a professional auditor, Harry Werland, as directed by the
Board of Directors; and
(3) the new system of accounting, with "assets and liabilities" replacing the previously
used "cash flow system".
The reports of the Treasurer and Auditor, the Financial Statements for the years
1991-1993 and explanatory notes from the Auditor are presented in full in the
Tri-Annual Report The financial report was accepted without questions.

3. Subscription Charges
Reported:
(1) that this additional item on the agenda arose from the Treasurer's 3-year budget
projection and the proposed new Journal contact;
(2) the unanimous recommendation of the Board to increase membership dues to 50
USD/year, or 130 USD/3 years as from January1995 ; and
(3) that the revenue from the higher subscriptions would cover both escalating Journal
costs as well as an increased number of journal issues, with four Journal issues in

1995, five issues in 1996 and six issues in 1997.

4. Past President's Report
The Secretary General announced that in view of Past President's important role
as Chair of the Nominating Committee his main report would follow under that
agenda item.

Summary of accounts of the 9th ICDMFR, Budapest 1991.
Income:
Registration fees 92,300 USD
Exhibitions fees 21,780
Contributors 13,000
Interest 662
Abstracts 45
Total income: 127,747
Total expenses 123,625 Surplus: 4112 USD

5. President's Report
Professor Dong SooYou thanked the Executive Officers of the Association, the
Regional
Directors, members of the Organizing Committee and the commercial sponsors for their
help with the 10th IADMFR Congress. He went on to express his gratitude to past
Officers
for their advice on contentious issues.
President You observed that the IADMFR had barely maintained status quo during
the
preceding four years, possibly reflecting the global economic stagnation, but the Board
was
fully prepared to meet the challenges ahead to secure a bright future for the Association.
In
the meantime, he hoped that a satisfactory settlement will be reached on such current
issues
as the revision of the Constitution, the site of the 12th Congress and journal publication.
Prof. You thanked the Assembly for selecting Seoul to host the 10th Congress and for
bestowing on him the honor of serving as President and concluded by extending his best
wishes to Prof. Farman and future IADMFR Officers.
The full report of the President, including summaries of Congress registrations and
submitted abstracts is published in the Tri-Annual Report. It was, however, pointed out
that the
final official attendance figures had risen to around 385 persons. Prof. Langlais announ-
ced
that the activities of Prof. You and the Korean Organizing Committee had resulted in the
largest number of new members since 1987. A vote of thanks congratulating the
President
on a highly successful meeting was endorsed by the Assembly with a round of applause.

6. Report of the President Elect
A summary of the proposed Organizing Committee and arrangements under way for
the
11th ICDMFR is contained in the Tri-Annual Report.
The President Elect requested that completed application forms for pre-registration
should be returned to him before the end of the 10th Congress together with suggestions
for
themes for the scientific sessions and indicated that fixed rate accommodation could be
reserved in advance. The report was accepted without queries.

7. Report of the Newsletter Editor
The report, setting out the aims and achievements of the Newsletter Editor together
with
suggestions for future improvements, is contained in the Tri-Annual Report. Prof. Farman
did not offer any additional comments at the General Assembly and the report was
accepted
without questions.

8. Editor's and Publisher's Report
The Editor was pleased to report that under the management of a professional
publisher
the Journal had grown in quality and number of issues during the past six years.

The Editor highlighted the following points from the detailed statement in the Tri-Annual
Report:
(1) in 1993 the new subtitle " A journal of head and neck imaging" had been adopted to
reflect the multifaceted journal content;
(2) new members appointed to the Editorial Board included specialists in head and neck
imaging;
(3) the steady increase in submission rate with an average 30% rejection rate over the
past six years;
(4) coverage of the Journal by "Current Contents" since November 1993 and future
inclusion in "Index Medicus" aimed for;
(5) a special; issue of the Journal in November 1992 carried the Proceedings of the 2nd
Symposium on Digital Imaging in Dental Radiology, the Proceedings of the 3rd
Symposium
to be published in May 1995, abstracts from the American Academy and European
meetings have also been published;
(6) the Publisher's readership survey in 1993 revealed that the majority considered the
Journal good value and made it their first choice; and
(7) the Board of Directors had carefully considered the new contract proposed by
Butterworth-Heinemann and the counterproposal from the University of Texas Press
and after considerable discussion had agreed to recommend staying with
Butterworth-Heinemann. It was hoped to sigh the new contract before the end of 1994
and sue Deeley and her team were keen to continue cooperating with the Association.
The report was adopted without questions.

9. Regional Director's Reports
The Secretary General:
(1) referred to the statements in the Tri-Annual Report;
(2) indicated that additional reports had been received after printing of the Tri-Annual
Report;
(3) reported that with the exception of Australasia all regions were well represented at
the 10th ICDMFR and Directors would be pleased to answer questions.
The reports were accepted without questions.

10. Trust Fund Committee Report
Reported:
(1) that the objectives and proposed articles governing the Trust Fund were listed in
Appendix I of the drafted new Constitution;
(2) the Board of Directors had nominated a Board of Trustees (cf. Item 14) ,
the Secretary and Chair of the Committee to be selected by the Trustee Board;
(3) 50,000 USD were already deposited in the Trust Fund and the Board of Directors had
approved a new deposit of 20,000 USD, the above derived chiefly from the proceeds
of past congresses; and
(4) only the Trustees of the Trust Fund had access to the funds.
The report was accepted without questions.

11. Congress Cycle
Reported the unanimous recommendations of the Board (with one abstention):
(1) to change to a brief trial of the two year congress cycle after 1997, i.e. with congres-
ses
scheduled for 1999 and 2001;
(2) to set up a committee to evaluate the change; and
(3) to reconsider in 2001 whether to adopt a two or three year congress cycle.

It was noted that approval of the above recommendations by the General Assembly
would involve changes to the constitution and questions or comments were invited from
the
floor of the Assembly.

Prof. Jung (Germany) said he would prefer a 3 year cycle because three years were
necessary to organize a congress and because the 2 year cycle would impose an
additional
burden of expense, especially on younger members.

Dr. Brocklebank (UK) said she understood the 2 year cycle was advocated to
increase
membership. she wondered how membership figures had been affected during a previous
2
year interval between the 1983 Congress in Utrecht and the 1985 meeting in London?

Prof. Langlais (USA) replied that this question had been raised at the Board meeting
and
that early membership of 450 had risen to over 600 by the end of 1985, however, he had
no
data on membership in 1983.

Dr. Lovelock (UK) commented that the 1985 congress was timed to avoid the Oral
Surgery
meeting, which at that time was every three years and since then has changed to annual
meetings.

Dr. Brocklebank (UK) asked whether in 1999 the Association would be selecting the
Congress venue for the year 2003 or 2004?

Prof. Langlais (USA) replied that this question had been considered, but not resolved
by
the board. It was hoped that feedback would help the Board to decide in 1997.

Prof. Farman (USA) suggested the alternative option that candidates should be
prepared
to stage the Congress in either 2003 or 2004, in the knowledge that the final decision
would
only be made in the year 2001.

Dr. Habets (Netherlands) asked whether the change to the 2 year cycle would affect
the
length of the Congress?

Prof. Langlais (USA): the Board recommended that:
(1) the scientific sessions occupy 3 days, viz.; Monday-Wednesday inclusive, with the
Closing Ceremony on the Thursday;
(2) the Pre- Congress course be held on the Sunday; and
(3) Board meetings be scheduled for the preceding Saturday and for Thursday after the
Congress.
According to the above recommendations the Congress would be reduced by 2
days.

Dr. Wenzel (Denmark) expressed grave misgivings about fitting Scandinavian DMFR
meetings into the schedule of European meetings as well as the newly proposed 2 year
cycle.

Prof. Langlais (USA) assured her that at Board meetings these concerns had been
voiced
in the strongest possible terms by the Representative for the Scandinavian countries, the
sole facilitating factor being that the trial period for the 2 year cycle would only involved
two congresses.

Prof. Peterssen (Norway) said he was not convinced that the change to the 2 year
cycle
would increase membership.

Prof. Langlais (USA) countered that the 2 year cycle would increase the opportunity
to
stage the congress in different regions of the world and, according to past experience,
resulting in a significant number of new recruits from the host regions.

Prof. Miles (USA) acknowledged that attending and running meetings made heavy
demands on everyone's time, but he nonetheless supposed the 2 year cycle and the
ensuing
growth in membership.

Dr. Brocklebank (UK) commented that the 3 year ICDMFR cycle would fit in much
better
with the 3 year schedules adopted for both Asian and European DMFR meetings.

Prof. Langlais (USA) said the Board was well aware of these and many other
meetings
in different parts. He reiterated that many dissenting views had been expressed before the
Board finally agreed to a trial of the 2 year cycle and he reminded the Assembly that
they
would be voting, by a show of hands, on a trial period spanning two congresses only, viz
1999 and 2001.

Dr. Dare's (Nigeria) request for a secret ballot was put to the Assembly, but was only
supported by the four members, therefore the voting proceeded by a show of hands.

The motion to change to a 2 year congress cycle for the trial period 1997-2001 was
carried by 26 votes in favor and 19 against.

12. Report of the Constitution and Bylaws Committee
Reported that:
(1) the current Constitution and Bylaws were last revised in 1983;
(2) the Constitution and Bylaws Committee was set up in 1985 to review;
(3) the proposed changes to the Constitution and Bylaws were published in the Newsletter

and members were invited to submit further suggestions to the chairman;
(4) the many suggestions received were incorporated into the draft revision of the
Constitution and Bylaws (4/94), copies of which were sent to all IADMFR members;
and
(5) the Board of Directors spent nearly seven hours discussing and amending the draft
revision document.

The chairman of the committee, Dr. Lovelock, proceeded to go through the draft
revision document page by page, highlighting and explaining the amendments recommen-
ded by
the Board. Questions or amendments were then invited from the Assembly.

Dr. Dare (Nigeria) wished to include guidelines on the conduct of business and
balloting
at the General Assembly, to insure uniformity of voting.

Prof. Langlais (USA) said that Dr. Dare's comments would be noted by the new
Constitution and Bylaws Committee.

Dr. Brocklebank (UK) inquired about the need for the presence of "2/3 of the voting
Members" in Article 14/1/e.

Dr. Lovelock (UK) replied that this was to comply with legislation on charitable
status.

Prof. Miles (USA) requested clarification of the member of Regions cited in Article
10/VIII, in view of Central and South America combining.

Dr. Lovelock (UK) replied that the committee would consider details of Regional
Representation in time for 1997.

Prof. Miles (USA) asked how the Trust Fund would be redistributed in the event of
its
dissolution?

Dr. Lovelock (UK) noted the query for future discussion.

The recommended changes to the Constitution and Bylaws were unanimously
approved by the Assembly with 5 abstentions.

The Secretary General congratulated the Assembly on completing 10 years hard work
and said every member would receive a copy of the new Constitution, with spare copies
available from the Secretariat. He added that a new committee would review and update
the
constitution and Bylaws.

13. Nominating Committee Report
Prof. Pataky reported:
(1) that copies of the slate of Officers nominated for election had been distributed to
members;
(2) the recommendations of the Nominating Committee were based on long discussions
and extensive consulations with IADMFR Officers and members;
(3) the recommendations were fully endorsed by the Board as follows:

PRESIDENT Allan Farman, U.S.A. (1997)
PAST PRESIDENT Dong Soo You, Korea (1997)
VICE PRESIDENT Tae Won Park, Korea (1997)
William Scarfe, U.S.A. (1999)
PRESIDENT-ELECT/
NEWSLETTER EDITOR Hajime Fuchihata, Japan (1999)
PRESIDENT-ELECT DESIGNATE Douglas Lovelock, U.K. (1999)
SECRETARY GENERAL Robert Langlais, U.S.A. (1997)
SECRETARY GENERAL-ELECT Gerard Sanderink, (1999)
The Netherlands
EDITOR Peter Hirshmann, U.K. (1997)
TREASURER S. Brent Dove, U.S.A. (1997)
SECRETARY TO THE BOARD
OF DERECTORS Agi Adams, U.K. (1997)

(4) the following had been nominated to serve as Regional Directors:

EX-OFFICCIO F. Musaph, Canada

AFRICA C. Nortj�, South Africa
E. Roberts, Nigeria

ASIA P. Dhiravarangkura, Thailand
H. Fuchihata, Japan
K. Kishi, Japan
S. R. Lee, Korea
G. Muljono, Indonesia
T.W. Park, Korea

AUSTRALASIA R. Macdonald, Australia

AMERICAS H. Agunayo, Peru
I. Carraza, Mexico
G. Faivovich, Chile
D. Miles, U.S.A.
H. Rosenberg, U.S.A.
O. Uriza, Costa Rica

EUROPE S. Bianchi, Italy
D. Lovelock, U.K.
K. Mlosek, Poland
P. Monnier, France
I. Reuter, Germany
M. Rohlin, Sweden
F. Urban, Czech

MIDDLE EAST D.Fichel, Israel

(5) the nomination of Prof. Ulf Welander as Honorary Member.

On behalf of the Association Prof. Pataky expressed appreciation
and thanks to the following retired or retiring Regional Directors:
Prof. Carlos Campos
Prof. Yoshishige Fujiki
Prof. J.J. Keur
Prof. Colin Price
Prof. Walter Ritter

Prof. Pataky paid a personal tribute to Prof. Fujiki and presented him with a
Golden Jubilee coin commemorating the courageous Swedish diplomat Raoul Wallenberg,
who saved and helped thousands of Hungarian Jews in 1994-45. He said the memorial
coin, made of recycled radiological silver, was a present from the Hungarian DMFR to
"Professor Fujiki Renowned Son of Japan for his selfless help to small DMFR groups
and nations such as Hungary".

Prof. Pataky concluded by announcing the recommended venues of Congresses:
1999 Osaka, Japan
2001 Glasgow, U.K.

There were no nominations or counterproposals from the floor of the Assembly and
the
above recommendations of the Nominating Committee were unanimously adopted.

14. Nomination of Committee Members
Reported:
(1) that the Board of Directors had nominated the following to serve on committees:

(a) Nominating Committee
D.S. You (Chair)
G.S. Sanderink
M. Rohlin
T.W. Park
(b) Constitution and Bylaws Committee
D.J. Lovelock (Chair)
R.P. Langlais
G.S. Sanderink
C. Nortj�
T.W. Park
(c) Trust Fund Committee
H. Fuchihata
L. Hollender
D.J. Lovelock
C. Nortj�
L. Pataky
(d) Fellowship Committee
All Honorary Members

(2) that the Board had nominated the following to convene committees;

(a) Imaging Modalities and Standards Committee
P. Van der Stelt (The Netherlands)
(b) Undergraduate and Postgraduate Education Standards Committee
M. Rohlin (Sweden)
(c) Research Committee
Prof. Okano (Japan)
Action: Chairs of the above committees to select their members and work out their
changes.

(3) formation of Ad Hoe Sub-Committee to look at the different categories of Journal

subscriptions:
P.N. Hirschmann (Chair)
D.J. Lovelock
S.B. Dove

The nominations were approved without questions.

15. Minutes of the 1991 General Assembly
Reported:
(1) that the draft minutes had been published closer to the next Congress than usual
so
that the issues should be fresh in the minds of the 1994 Assembly; and
(2) this had met with criticism on the grounds that members had to wait a long time to
learn the decisions of the 1991 Assembly.

Action: to publish the draft minutes within one year of the General Assembly.

The minutes of the 1991 General Assembly were unanimously adopted without
amendments.

16. Update of Secretariat Database
Reported that members will be requested:
(1) to select method of payment of dues and supply date as follows:
(a) by electronics transfer between banks: mail original copy of transfer;
(b) by Visa/Mastercard: send expiry date with credit card number; and
(c) by bankers draft or cheque in USD.
(2) to supply E-mail address, if appropriate;
(3) to supply Fax number, where applicable, including Country Code; and
(4) to supply addresses:
(a) professional e.g. Institute/Dental School
(b) private office/home

17. Interim Board Meeting
Reported that the next Board meeting was scheduled to coincide with the
European meeting in Cologne, 8-11 November 1995, commemorating the
Centenary of Roentgen's discovery.

18. Regalia and Designs
Reported that Board had approved the official IADMFR logo and seal,
and the final designs for certificates, badges and medals for Members,
Honorary Members and Fellows. All IADMFR Members would receive a
membership certificate.

19. Fellowship
This award would be based on outstanding work in the field of DMFR and it was
hoped
to induct the first Fellow(s) in 1997. Applications or nominations for the award were
invited.

20. Other Business
On behalf of the Glasgow 2000 steering group Dr. Brocklebank congratulated Prof.
Fuchihata on winning the Association's vote to stage the 12th ICDMFR in Osaka in
1999.
She looked forward to attending an outstanding meeting in Japan and added that the
British
members were pleased to have the opportunity to host the 13th Congress in Glasgow in
2001.
Prof. Jung thanked the President and the Organizing Committee for arranging a very
stimulating and enjoyable Congress. He congratulated the Board of Directors on the
satisfactory completion of so many items of business and wished the new Board equal
success
in its efforts.
There being no further business the Secretary General declared the General Assembly
adjourned at 12:55.

From your Secretary General

Dear Colleagues,

It is hard to believe that a year has already passed since our last Congress in Seoul,
Korea
and that a mere two years remain before we will come again gather together again in
Louisville, Kentucky.

Last fall, Professor Gerard Sanderink visited Secretariat and had an opportunity to
learn of the
workings of this organ of your Association. He had an opportunity to speak with the
Treasurer,
Brent Dove, the administrative Assistant, Cynthia Dove, and other prominent members of
the
Association situated in San Antonio. As our work on behalf of the Association
here in San Antonio now reaches an end, we look forward to continuing to work closely
with the Secretary General Elect to effect a smooth transfer of the administration by the
time the meeting is under way in Louisville. Of interest to our members, Professor
Sanderink
indicated that he would not have a need for the Association's Macintosh Computer
which has been in use by the Secretariat. If any member is interested in purchasing this
computer, it is my understanding that it can operate on both 50 and 60 cycle electric
current,
therefore, making it usable at any place in the world. For further details on the computer
equipment available upon closure of the San Antonio Secretariat, please contact:

Dr. Brent Dove
c/o UTHSCSA
Dental Diagnostic Science
7703 Floyd Curl Drive
San Antonio, Texas 78284
FAX: (210) 567-3334

I am pleased to be able to announce that we have now completed
the mock up of the Association's new brochure. This brochure was
developed by the Secretariat and reviewed by a number of members
of the Board of Directors of our Association. We have now incorporated
all of their comments and are preparing the final camera-ready
version for printing by the University of Texas Press. The University of
Texas Press is very proud of the high quality work which can
be done at our University. Unlike many University Press operations,
ours is extremely well funded and has just installed the new Heidelberg
four color press and integrated computer operated color separating table.
This equipment is rated as the finest in the world, thus,
we expect to be able to produce a very high quality brochure as a
result. Any member who would like to receive a quality of brochures
in order to publicize our Association regionally, may do so by
contacting the Secretary General through the Secretariat.

Believe it or not, we are still working on the final camera-ready
versions of our logos and other designs such as the new membership
certificate. Since the last newsletter, we lost the original artist who
did the original artwork several years ago, prior to the Congress in
Budapest, Hungary. We then had a temporary artist fill that position
and that artist has gone as well. So now we are working with a new
artist from the original staff and we still must complete the final corrections
as suggested by the Board of Directors in Korea. Just yesterday I
had my second meeting with the new artist and I believe
that all of the requested corrections have been fully understood and I
will be able to view the next round of proofs within a week or two.
Our objective in this project is to be able to achieve the following:

1. Mail to each member, a copy of a membership certificate
2. Prepare for each honorary member, a package consisting of the honorary
membership certificate and new gold and diamond honorary membership
pin and make a special presentation to each one of them including the
newest honorary member, Professor Welander, at the Congress in Louisville.
3. To present the Charter Fellows with their certificates, medallion, and lapel pins as
well as the possibility of any new elected fellows as will be described below.
4. New membership pins and other Association memorabilia to be available
for purchase at the new Secretariat booth throughout the Congress in Louisville.
5. Camera-ready art of our official logo and official seal to be passed on to the new
Secretary General as well as to any other member such as members of the Board
of
Directors who might wish to use these designs for personal stationary and/or
certificates to be used at regional or IADMFR meetings.

As you know, a fellowship category was approved by the general assembly at
the Congress in Seoul. As a result, I have been working with the previous
Secretary General. Professor Lars Hollender and the fellowship committee in
continuing to develop the criteria necessary for fellowship. It is my hope that
these criteria can be developed prior to the publication of the next newsletter
so that we may have the possibility of honoring one or more
new fellows at the Congress in Louisville. Up until now we have received one
application for fellowship and perhaps more will be received as this special
recognition is more full publicized by the Association.

Through direct contact, the Secretariat has been trying to obtain, from members of
our
Association, a list of all regional and local dentomaxillofacial radiology associations
throughout the world including membership lists. So far we have received lists from
Brazil,
Chile, Mexico, USA, Sweden and several others. The goal of obtaining these lists will be
to
contact the Secretary General or equivalent person of these associations with information
publicizing the activities and goals of our Association with the view of stimulating new
memberships. If our Association is to survive on a long term, we must be able to meet
the
increasing challenges facing all Associations particularly those involving the financial
aspects.
If any member can send me such a membership roster list and the name and address
of a contact person at the Association, I will soon be writing to these individuals on
behalf
of our Association. It is also my plan to work with Dr. Farman in order to further
publicize
our next Congress in Louisville , Kentucky.

I would like to take this opportunity to congratulate Professor Fuchihata and everyone
of
the other contributors to the first newsletter. I read the newsletter in detail and can only
say
that Professor Fuchihata is a great editor and wish him continued success with this
important duty.

Sincerely,

Robert P. Langlais, Secretary General