1. Welcome and opening of meeting

President Professor Douglas Lovelock welcomed the participants and thanked them for their attendance.

2. Minutes of General Assembly meeting in Osaka, Japan, June 1999

The minutes of the meeting were distributed and accepted with one correction, viz: Report President Elect: should read: President Elect Lovelock not Brocklebank.

3. Report of the Secretary General

Gerard Sanderink referred to his report provided at the beginning of the meeting and which is available on the Internet, informed the Board of his intention to improve the website to enable the members to renew their membership in a secure environment. He also expressed his concern about the dramatic decrease of members in Korea. With respect to the “lost members” Sanderink suggested that all Regional Directors should contact the lost members in their region in their own language. They can refer to the Secretariat for assistance. There was consensus that the Research awards will be presented at the General Assembly. The DMFR award and the awards for the Poster session will be presented at the closing ceremony. The Secretariat’s office was thanked for the excellent job they were doing. The report was accepted unanimously.

4. Report of the Treasurer

Luc Habets presented the treasurer’s report as provided to the Board. A motion was made to have the costs of the Board meeting paid by the Association and not by the Local Organizing Committee. An amount of up to US$ 5000, should be made available to the organizers for the Board meeting, lunch and dinner, starting with the next meeting in Brazil. The motion passed unanimously. A motion to give the same contribution to the organizing committee in Glasgow was accepted with 7 abstentions. The 1999 and 2000 reports were accepted unanimously. Habets and the administrative secretary were thanked for their excellent work.

5. Past President’s report

The past President’s report was read and accepted. Professor Fuchihata was congratulated on a successful meeting. The surplus of 500.000 Japanese yen was remitted to the Trust Fund. A motion to accept the report passed unanimously.

6. President’s report

The President’s report was distributed and accepted.

7. Report of the President Elect

The report was presented and accepted with the exception of the date of the Congress, which should read May 19-23 instead of August 19-23. Prices of accommodation will cost a maximum of US$ 70.00 per room. Flyers were presented to the Board members.

8. Report of the Newsletter Editor

The report was submitted and read. The Editor was thanked for the excellent job he has done. The Board also thanked Dr. Abreu’s wife for her contribution.
The report was accepted unanimously.

9. Editor’s Report

Peter Hirschmann was thanked for the tremendous amount of work he has done for the journal. The report was accepted unanimously.

10. Publisher’s report

The report was presented by Ms. Katy Christomanou. Some aspects of the report were highlighted: Only 10% of the members have an online subscription to the journal. There is a decrease in memberships from the industry. Table of contents take-up is lower than expected. The publisher’s report was accepted unanimously. After Ms. Christomanou left the meeting Peter Hirschmann informed the Board that the publisher does not want to renew the contract (ending December 2003) with the Association. Douglas Benn will have to look for another publisher.

11. Regional Director’s Reports

The following reports from the various regions were received and excepted:
Africa, Europe (Sweden), North America and Australasia, Asia, (reports from Thailand, the Peoples' Republic of China.) Professor Ma informed the Secretariat of a typographical error in the Directory of IADMFR members. Republic of China is not correct, should read: Peoples' Republic of China. The correction will be made,

The reports will be published in the next Newsletter.

12. Trust Fund Committee Report

No report was submitted.

The following proposals were discussed and will be proposed to the Trust Fund Committee:

• Travel allowances to be awarded to members who do not have enough funds to attend an International meeting;
• Financial support to the existing Official Committees;
• Giving editors a sum of money to make available to authors.

13. Committees

Imaging Modalities and Standards committee: Report was submitted and read.
A proposal was made to set up a members discussion group. The report and the proposal were accepted.
Education Standards committee: No report.

14. Guidelines Committee

Report submitted and read. Israel Kaffe informed the Board that he is working on International guidelines. He was congratulated on his appointment as Dean of the Goldschleger School of Dental Medicine, Tel Aviv University. The report was accepted unanimously.

15. Report of the Nominating Committee

The IADMFR Officers automatically change as the Congress venue changes.

Regional Directors 2001-2003
Regional Directors are proposed for eight geographical areas. The Constitution and Bylaws allows for more than one Regional Director per region. The majority of Regional Directors proposed for the two year period are existing Regional Directors and those whose term of office naturally came to an end in 2001 have not been replaced. A small number of other previous Regional Directors have also not been replaced due to their inactivity and a perceived need to reduce the number of Regional Directors overall. The Constitution and Bylaws Committee will be proposing a modification to the method by which Regional Directors are elected which will come into effect in 2003 if approved by the membership of IADMFR.

Selection Committee IADMFR Research Award
The Nominating Committee proposed that the members of this Committee rotate and change at every General Assembly. By instituting a change of members we hope to establish a pattern, which will be relatively easy to follow. It is important when choosing the members that the constitutional composition of the Committee is acknowledged and be chaired by the Editor of DMFR and have four other members from Europe, The Americas, Asia and The rest of the World.

Bids to host the 15th International congress of Dentomaxillofacial Radiology
Three bids were received from: The People’s Republic of China, Germany and South Africa. The proposers of the bids were Professor Ma Xu-Chen, Dr Edgar Hirsch and Professor Curly Nortje respectively. The proposers were invited to meet the Nominating Committee and the Secretary General in order to answer a number of questions, the questions being put to them being the same in each case.

The Nominating Committee with the support of the Board of Directors, propose to the General Assembly that South Africa be voted upon to host the 15th ICDMFR. Professor Nortjé who brought the bid to IADMFR is has been actively involved as a Board Member for 24 years. Furthermore ICDMFR has never been held on the African continent. The Board is also of the opinion that Professor Nortje do have the organizational skills to prepare and run the 15th ICDMFR.

The recommendations of the Nominating Committee to the General Assembly was accepted with an overwhelming majority

16. Constitution and By-laws Committee

a. Proposed change in constitutions:

Douglas Lovelock referred to his proposed change in IADMFR constitution as published in the Newsletters volume25/2 page 7 and volume 26/2 page 6-7.
Several other proposals for restructuring the Board by reducing the number of Regional Directors were discussed. A motion was made to accept the proposal to keep 8 regions. The larger regions (North America, South America, Europe and Asia) would have 2 Regional Directors; the smaller regions (Africa, Middle East, Central America and Australasia) would have 1 Regional Director. 11 members are in favor, 6 against, 3 abstentions. Proposal was accepted and will be presented to the General Assembly. A second proposal to have a postal election for the Regional Directors was accepted unanimously.

b. Retired members:

The proposal to deal with each request on an individual basis was accepted.

c. Institutional members:

The Constitution and By-laws Committee will come with a proposition.

17. Report Ad Hoc Committee on Two or Three Year Cycle for IADMFR Congresses

A motion was made to accept the recommendation of the Committee to proceed with a 2-year cycle. The motion was accepted with 1 vote against, 2 abstentions.

18. IADMFR Fellowship

The application of Neill Serman was approved and the Fellowship was awarded to him during the General Assembly meeting.

19. Close

Professor Douglas Lovelock installed Professor Edimar Costa as the new President for the 14th Congress of the IDMFR in Florianopolis, Brazil. Professor Costa thanked Professor Lovelock.

The meeting was then adjourned.